June 15, 2026
Choosing a project management tool for freelancers and agencies
What freelancers and small agencies actually need from a project management tool — client roles, time tracking, messaging, and meetings — and how TaskFlow fits.
Most project management tools assume everyone is on the same internal team. Freelancers and agencies have a different reality: you work with external clients who need visibility into their projects but shouldn't see everyone else's. The right tool is built around the client relationship, not just a task board.
Built-in client and freelancer roles
TaskFlow has client and freelancer roles as a first-class concept. Clients create and assign work and review progress; freelancers execute and track time. Each client's workspace is private to them, so an agency can run many clients side by side without leaking one client's work to another.
Time tracking and timesheets included
Instead of bolting on a separate time tracker, every task has a timer and tracked time rolls into a timesheet. For agencies billing hourly or checking project profitability, having time live next to the tasks removes a whole reconciliation step.
Communication and meetings in one place
Direct messages, group chats, file sharing, and meeting scheduling are part of the workspace, scoped per client. Connect Google Calendar to catch conflicts before booking. The conversation about a task stays attached to that task.
Plans that scale with your roster
Free covers a solo freelancer with one client. Pro ($9.95/mo) adds up to 5 freelancers, more projects, and AI features like Project Health and Focus Mode. Expert ($19.95/mo) scales to 20 freelancers with the BOS Command Center for agencies running a larger roster.